White paper: the professional CRE brokerage of tomorrow

What is the role of early adopters in our CRE industry? What characterises these individuals, and how can they help me? Simon Black MRICS, an experienced professional, is one of these. Always seeking the latest tools and innovation, clients can trust them to apply best practices, while the industry follows their lead.
Black Pepper Properties commercial property

The professional CRE brokerage of the future

Gmaven’s commercial real estate (CRE) clients range from the big to the boutique, from brokers to property owners. Business is about relationships, and every business has a story. Here is Black Pepper Properties‘.

Steve Jobs and commercial real estate (CRE)

Much of Steve Jobs’ success was due to his deep understanding of tech user types or personas. Clue: there are only five of them. Each of these personas or segments is different, but inter-related. (And every industry, CRE included, is made up of these players).

How these personas inter-relate in an industry is explained by tech’s adoption lifecycle. This can be understood as a tech “relay race”.

Professional CRE brokerage

Like the baton in a relay race, tech flows through an industry like this: from innovators -> early adopters -> early majority -> late majority -> laggards.

Jobs was successful at “crossing the chasm” – moving Apple’s technology, like a baton in a relay race, from the minority of enthusiastic early adopters, to the early majority.

Simon Black, MRICS, a seasoned CRE professional, is one of those early adopters of tech in South African CRE. He was first to market with innovative SEO, and digital marketing – and was the first CRE brokerage in SA to start outsourcing vacancies data capture, and using a specialist CRM/CMS and a specialist website.

Early adopters are optimistic and curious by nature, and see non-evolution as more risky than “staying put”. As a result, Black differentiates his service offering by looking forward to the “next thing”, then bringing this into his business and the industry, early.

The pressure for CRE to professionalise

The CRE advisory industry is changing. Data volumes are higher, way higher. Tenants are fewer in number, understand their power, and are risk-averse. Tenants are demanding faster turnarounds, needing more complete information, expecting a more consultative engagement. In short, the CRE “buy side” is seeking a professional CRE brokerage.

In an age of automation, old “faster horse” solutions (such as more staff, or working longer hours) simply don’t scale, and eat away at profits. So what are industry leaders doing?

CRE brokerage white paper

And, out of interest, what does the world of the laggards and late majority look like, now?

The before photo

“Honestly, I haven’t thought about all this for about 5 years. This pain is so long-forgotten!”

Black, looking back almost half a decade, relates:

Initially we used a blend of Salesforce for our CRM, Excel for our data, presentations in PowerPoint templates, and folders for images and documents – with stock duplicated on a website backend.”

The resulting data siloes create a low hum of version control and double work pain. This is pain is not enough to spur you into painful change, but it quietly nibbles away at profits and productivity from 10% upwards.

All this busywork and risk had a negative effect on the service levels required of a modern-day, professional CRE brokerage. Black goes on:

“With the shifting around and sizing of images and maps, it could take us 4 hours to 3 days to get a presentation out to clients. Even then, files were too big.  I remembered competing against competitors who, back then, had dedicated teams and could produce brochures far faster than me. It felt like I was losing big time.”

Now talking to the technical expertise expected of CRE advisors:

“Without features being stored on properties, it was hard to convey the technical differences between one option and the next. Information came in drips and drabs, in different formats from the landlords. So I couldn’t compare apples with apples.”

Black goes on to address the data elephant in the CRE room:

“I would have to manually update stock on a monthly basis, and could never get accurate info because landlords were offering incentives, changing terms. It was too much, almost impossible, to track changes on a monthly basis.”

In summary:

“It felt like using a typewriter versus a computer. We were slow, inefficient, and less accurate.

A professional CRE brokerage

So, where is the service bar now? How do the best service providers operate?

What customers see – per Black:

“We track market and turn enquiries around at speed. We can produce reports in seconds.”

What clients don’t see:

“All our stuff is backed up in manageable and accessible files, in a single place. Previously our information was scattered across folders, Excel, website, PowerPoint and Word”

Now, as a result, service levels are higher. Says Black:

We can focus on more strategic solutions. With our better understanding of options, we can be more thorough, and do proper analysis – instead of clutching at straws.”

No longer working in the business, Black has been able to work on the business. BPP has engaged in strategic partnerships with complementary businesses, enabling the provision, of fit-for-purpose solutions to clients – as their needs require.

Further, effort on transactions is de-risked: 

“We can take clients out of the market with our accurate and complete reporting. By sending info to customers so quickly, they see so much. And feel assured and well serviced.”

In summary, Black’s high tech, high client touch business runs very lean. He’s able to offer the service of a large, professional CRE brokerage – while doing more of the work he loves, and less of the work he doesn’t.

And the results are talking for themselves.

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